Job Posting - deadline July 3, 2015
The Malahat Review requires a Social Media, Marketing and Circulation Manager to work 25 hours per week beginning September 2015, permanent placement (two weeks' training in late August, 10 hours/week). Reporting to the Editor and working with the Assistant Editor, the successful candidate is responsible for all modes of outreach to current and potential readers, the editing of the magazine’s e-newsletter, Malahat lite, the management of the Malahat subscription database, and the processing of all circulation-related and other revenue-related transactions.
- Maintain and expand Malahat’s social-media presence, including:
- Keeping Malahat Facebook page current
- Keeping Malahat Twitter feed active
- Expanding Malahat’s array of social-media tools
- Designing and implementing social-media campaigns and contests
- Working with the webmaster, keep the Malahat website current by:
- Assuring the current and forthcoming issue pages are up to date
- Posting news about Malahat issues, contributors, contests, theme issues, calls for submission, achievements, etc.
- Posting all Malahat interviews and book reviews
- Assuring all pages are up to date and correct
- Creating new pages for the website as required
- Working with the webmaster, create and maintain Malahat-related WordPress sites
- Write, edit, lay out and circulate the monthly e-newsletter
- Solicit and edit content, including interviews with contest judges, contest and award winners, Malahat contributors, and Malahat partners (bookstore owners, etc.)
- Solicit, place, and track all paid ads that appear in each of the four annual issues, maintaining existing while securing new advertisers
- Solicit, place, and track all print and web exchange ads used to promote Malahat contests, events, and calls for submissions
- Solicit, place, and track all non-contest-related, print and exchange web ads
- Promote Malahat’s four annual contests via email announcements, Twitter, Facebook, Malahat lite, and the Malahat website
- Place contest listings on external websites and in writers’ newsletters, etc.
- Promote WordsThaw, the Malahat’s annual spring symposium, to Victoria, Vancouver Island, and Lower Mainland target markets
- Maintain the WordsThaw WordPress site
- Maintain and expand the Malahat emailing list
- Coordinate Malahat’s participation in marketing initiatives with outside groups
- Coordinate Malahat’s collaborations with other groups, including Planet Earth Poetry, Victoria Writers Festival, Word on the Street, Magazines Association of B.C, and Magazines Canada
- Coordinate and promote other Malahat events
- Conduct surveys of contest entrants
- Conduct subscriber surveys
- Maintain and update the subscriptions database, including the processing and logging of:
- Subscriptions from individuals;
- Subscriptions from libraries;
- Subscriptions from Friends of the Malahat;
- entries to Malahat’s four annual contests
- Calculate circulation and prepare the subscriber database for each mail-out
- Coordinate on-campus distribution
- Coordinate the renewals program of mailed and emailed notices
- Assist in the development and administration of subscription drives
- Process and fill single-copy and bookstore orders
- Respond to subscriber, subscription-agent, and other circulation-related and contest-related queries
- Compile circulation and contest-entry reports quarterly, or as required
- Enter all income into the Malahat’s financial spreadsheet
- Prepare financial deposits for all income received as cash, cheques, through the e-commerce site, following UVic Procedures
- Manage invoicing for subscriptions, advertising, and single-copy sales
- Manage the sales at Malahat events
- Maintain accurate records of all Malahat financial transactions
- Supervise Malahat’s work/study student for marketing
- Assist in maintaining Malahat’s Submittable site
- Assist with the proofing of each of Malahat’s quarterly issues
- Attend and prepare for staff meetings
- Assist the editor and assistant editor as required
The ideal candidate will possess a good mix of the following:
- Excellent computer skills and ease at working in an electronic environment.
- Excellent English-language and editorial skills.
- Excellent communication and interpersonal skills.
- Demonstrated experience at maintaining websites.
- Demonstrated experience using spreadsheets.
- Demonstrated experience at learning new computer programs.
- Demonstrated social-media skills.
- Familiarity with Office Suite (Word and Excel) in a Windows environment.
- Familiarity with Dreamweaver and Photoshop (and other components of Adobe Creative Suite).
- Familiarity with WordPress.
- Experience working in a magazine, arts-organization, or other office environment.
- Experience at marketing and promotion.
- Knowledge of contemporary Canadian literary culture.
Hours and Rate of Pay: This is a permanent, part-time out-of-service (non-unionized) position. 25 hours/week at $16.75/hour, plus 4% vacation pay, no benefits.
Send Resumes and queries to: firstname.lastname@example.org
Closing Date: July 3, 2015, 4:30 p.m.
Interviews scheduled: week of July 20, 2015
Successful Candidate notified by July 31, 2015
Training begins (10 hours/week): week of August 10, 2015,
or week of August 17, 2015 (negotiable)
Full hours begin: week of September 1, 2015, or week of September 8, 2015 (negotiable)